Printing to a Windows printer

Printers

To print to a Windows printer, you need to route jobs into the spool from other programs and define a Windows printer to route jobs from the spool to a specific Windows printer. Complete the following steps to print to a Windows printer.

To add a Windows printer, you must be a member of the Administrators group. If you are using Windows 2000, you can also be a member of the Printer Operators or Server Operators group or a Power User on a workstation.

1. Define a Windows printer

2. Enable 'Print directly to the printer' (optional)

3. Define a spool printer

See also:

• Modifying a printer's port settings

• Connecting to a network printer

Defining a Windows printer

Complete the following steps to define a Windows printer. If the printer is on the network, follow the steps in the Connecting to a network printer topic.

1. Open the Windows Add Printer Wizard.

2. Select to define a local printer. Click Next.

3. Create a new port selecting the appropriate Windows port.

4. Enter the Port name. Click OK.

When you name ports, include the port type and number in the name so you can easily identify the ports later. If you want all the Barr ports to be grouped together in the ports list, include Barr as the first word of each port name.

5. Depending on the port you choose, a configuration dialog box appears. Configure the desired port and click OK.

6.  If it’s not already closed, close the Printer Ports dialog box. The new port displays in the port list. Click Next.

7. Select your printer’s manufacturer from the Manufacturers list and the printer model from the Printers list. Click Next. If the manufacturer is not in the list, you need to install the driver.

8.  Enter the Printer name as you want it to appear in the Windows Printers folder. Choose whether or not to use this printer as your default printer (for example, printing from other programs or printing sample banners). Click Next.

9. Choose whether or not this printer will be shared with other network users, and then click Next. If this printer will be shared, you will need to type a share name.

To set up a printer for sharing, the printer and users who will access it must be in the same domain. You must assign corresponding printer permissions from the Security tab of the shared printer’s Properties dialog box.

10. Choose whether or not to print a test page. Click Finish. The new Windows printer displays in the Printers folder. To define another printer, open the Printers folder and select Add Printers.

11. If you defined a printer that uses AFP data, you might need to configure the device driver settings.

1. Right-click the printer.

2. From the printer Properties dialog box, select the Device Settings tab.

3. Select the appropriate settings and click OK.

Defining a spool printer

The options you specify for a spool printer affect all documents you send to it.

1. Open the Configuration Utility.

2. From the Spool Printers tab, click Add. The Printer Properties dialog box displays.

   

3. In the Name box, enter a printer name. The printer name cannot contain a backslash '\'. This name displays in the Spool Window’s printer list and is called the spool printer.

4. Under Physical printer, select Existing. From the drop-down list, select the Windows printer to associate with the spool printer. The spool documents will be routed to this physical device.

5. Click Banners to select the header and trailer files and how they will be applied to print jobs (optional). The Banner Options dialog box displays.

6. Click Overlays to setup overlays and configure how they will be applied to print jobs (optional). The Overlay Options dialog box displays.

7. Click Advanced to specify advanced printer options. The Advanced Printer Options dialog box displays. Review the following table to select the required and desired options.

   

8. Close  the Configuration Utility.